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Bank reconciliation
BML 7730-000123456 · Operating · July 2026
Two records of the same money, made to agree. The system knows every voucher issued and every deposit banked; the bank knows what actually cleared. Reconciliation explains the gap — and the only acceptable explanations are cheques not yet presented and deposits not yet credited.
Statement closing1,142,880.3531 July 2026
Book balance1,284,610.35Per the system
Unpresented cheques214,300.006 cheques
Deposits in transit356,030.002 slips
Statement lines
34 of 38 matched automatically
Unmatched onlyAll lines
DateBank narrationReferenceOutInMatched to
✓ 04 Jul CHQ 004498 004498 46,200.00 — PV-2026-0688
✓ 09 Jul CASH DEP UKULHAS DEP-0294 — 22,400.00 DEP-2026-0294
? 14 Jul SERVICE CHARGE — 150.00 — Not matched
? 18 Jul TRF IN 7730-004411 — — 1,350.00 Not matched
? 24 Jul CHQ 004512 004512 18,900.00 — Amount differs
? 30 Jul ATM/POS SETTLEMENT — — 5,260.00 Not matched
4 lines still need a decision
The reconciliation
Agrees
Balance per bank statement1,142,880.35
Add: deposits not yet credited+356,030.00
Less: cheques not yet presented−214,300.00
Adjusted bank balance1,284,610.35
Balance per the system1,284,610.35
Difference0.00
Reconciled. Locking the period freezes these lines — a voucher dated in July can no longer be edited, and the closing balance becomes August's opening.
Cheques not yet presented
1 is stale
ChequeVoucherPayeeAmountAge
004301 PV-2026-0402 Villa Hardware Pvt Ltd 9,400.00 7 months
004488 PV-2026-0671 State Trading Organisation 88,600.00 5 weeks
004501 PV-2026-0702 Fenaka Corporation 42,180.00 3 weeks
004509 PV-2026-0715 Medtech Maldives Pvt Ltd 31,900.00 2 weeks
004514 PV-2026-0729 Ukulhas Council 18,400.00 9 days
004518 PV-2026-0742 Maldive Gas Pvt Ltd 23,820.00 4 days
Total unpresented214,300.00
Cheque 004301 is over six months old. It can no longer be presented. Cancel it, which reverses the payment and reopens the bill, then reissue if the supplier is still owed.
Difference not zero
Cannot lock
Adjusted bank balance1,283,110.35
Balance per the system1,284,610.35
Difference1,500.00
Four statement lines are still unexplained. A bank charge and an unidentified credit are the usual causes — both need a voucher or a receipt before the period will lock.
Statement already imported
Duplicate
BML-7730-000123456-JUL2026.csv
Imported 03 Aug 2026 by A. Zahira · 38 lines
The same period has been imported before. Importing again replaces the lines that have not been matched and leaves matched ones alone. Nothing already reconciled is disturbed.
No statement yet
Empty
August 2026 has no statement
Import the CSV the bank sends, or enter the lines by hand if the branch only issues a printed statement.