The safe is where physical money is accounted for. Receipts put cash into it, petty cash takes small amounts out, and banking slips move the rest to the bank. The system knows what should be in the safe; this screen is where someone counts it and says whether it is.
Opening in safe6,850.00Closed 18 Aug, 16:40
Cash receipts today9,120.0031 receipts
Paid out1,240.00Petty cash top-ups
Should be in the safe14,730.00Per the system
Cash count
Counted amount agrees
Counted by A. Zahira, witnessed by M. Nashid
Notes and coins
FaceCountAmount
5009,000.00
1004,200.00
50950.00
20440.00
10110.00
520.00
1 / coins10.00
Counted14,730.00
Opening6,850.00
Cash received+9,120.00
Paid out−1,240.00
Expected14,730.00
Counted14,730.00
Difference0.00
Nothing to explain. The count matches, so the day can be closed and the cash banked.
Closing the day locks today's receipts against editing. Corrections after that are made by voiding and reissuing.
Bank what is not needed in the safe
Receipt
Payer
Method
Amount
✓
RCT-2026-1152
Ahmed Shiyam
Cash
3,240.00
✓
RCT-2026-1163
Aishath Nadha
Cash
1,880.00
✓
RCT-2026-1171
Ukulhas Council
Cash
4,600.00
✓
RCT-2026-1178
Mariyam Shaheedha
Cash
2,280.00
Selected for banking
12,000.00
In the safe now14,730.00
Banking−12,000.00
Float left in the safe2,730.00
The slip stays unreconciled until the deposit appears on a bank statement. Until then it shows as cash in transit.
Petty cash
Float running low
Remaining
640.00
Float
5,000.00
Date
Spent on
GL code
Amount
14 Aug
Boat fare — sample transfer to Male'
225003
1,600.00
15 Aug
Stationery — front desk
224002
740.00
17 Aug
Generator fuel top-up
226003
1,300.00
18 Aug
Cleaning supplies
224003
720.00
Spent since last reimbursement
4,360.00
Petty cash spends real budget. Each slip is coded to a GL line the same as any other expense — reimbursing the float raises a voucher for the total spent, not for the float.
Count does not match
Cannot close
Expected14,730.00
Counted14,380.00
Short by350.00
A shortage is closed, not erased. Record the explanation, and a second person countersigns. The difference is posted to the cash-difference code and shows on the day book.
Too much cash held
Bank it
Safe limit (setting)10,000.00
Held now14,730.00
The safe is over its limit and has been for 2 days. The system will keep warning until a banking slip brings it under. It does not block anything — the island may have no bank branch open.