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Bill entry
BILL-2026-0311 · against PO-2026-0188 · unposted
Draft
A bill turns a commitment into a payable. The purchase order reserved the money; the goods receipt proved it arrived; the bill is what the supplier is actually asking to be paid. Posting it moves MVR 59,832.00 out of commitment and into expenditure — the cash does not move until a payment voucher is issued.
Three-way match
All three agree
Ordered → received → invoiced
Ordered PO-2026-0188 Authorised 04 Aug 2026 · 59,832.00
→
Received GRN-2026-0204 Received in full 11 Aug 2026 · store checked
→
Invoiced INV/MG/26/4471 Dated 12 Aug 2026 · 59,832.00
Bill details
Bill no
BILL-2026-0311
Supplier
މޯލްޑިވް ގޭސް ޕްރައިވެޓް ލިމިޓެޑް
Purchase order
PO-2026-0188
Billed lines
4 lines · quantities carried from the goods receipt
ItemGL codeOrd.Recd.BilledRateAmountGST 8%
LPG cylinder 45kg — refill 226003 8 8 8 2,150.00 17,200.00 1,376.00 ✓
Haematology reagent kit 224001 12 12 12 2,450.00 29,400.00 2,352.00 ✓
Blood collection tube, EDTA 224001 12 12 12 410.00 4,920.00 393.60 ✓
Delivery and handling 226003 1 1 1 3,880.00 3,880.00 310.40 ✓
Total55,400.004,432.00
What posting does
Goods and services55,400.00
GST at 8%4,432.00
Payable to supplier59,832.00
Committed by PO-2026-018859,832.00
Released by this bill−59,832.00
Commitment left0.00
GST is charged to the same GL code as the goods. The health centre does not reclaim it, so the budget line carries the full 59,832.00.
Posting does not pay anything. The bill sits as a payable until a payment voucher is raised against it.
Supplier invoice scan
INV-MG-26-4471.pdf
418 KB · uploaded by A. Zahira, 13 Aug 2026
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Billed more than received
Cannot post
Received — LPG cylinder 45kg8
Billed10
The supplier has invoiced 2 more than the store received. Either record a second goods receipt, or reduce the billed quantity and query the invoice.
Duplicate invoice number
Needs a decision
Already used on BILL-2026-0298, posted 02 Aug 2026 for 12,400.00.
Same supplier, same invoice number. This is how a supplier gets paid twice. Check the earlier bill before continuing.
Rate above the purchase order
Over commitment
Committed by the PO59,832.00
Invoiced63,180.00
Over by3,348.00
The order committed less than the supplier is charging. Amend the purchase order — which sends it back through Finance for authorisation — or bill only the ordered amount.