Payment voucher

PV-2026-0742 · financial voucher · not yet submitted

Draft Two signatures

The voucher is where money actually leaves. Everything before it — requisition, order, goods receipt, bill — only moved a number between budget columns. This is the document that empties a bank account, which is why it is the only one that can need two signatures.

Voucher type

Financial voucher Other voucher

Two printed forms carried over from the desktop system. Financial voucher settles a posted bill — a supplier, an order, a goods receipt behind it. Other voucher pays where no bill exists: advances, reimbursements, refunds, utility settlements. The approval rule is identical for both; only the form and the numbering series differ.

Voucher details

Voucher no

PV-2026-0742

Voucher date *

Prepared by

Aminath Zahira

Payee *

Pay from account *

Method

Cheque no

Being payment for *

Bills being settled

2 bills

Bill	Supplier invoice	GL code	Payable	Paying now
BILL-2026-0311	INV/MG/26/4471	224001, 226003	59,832.00	59,832.00
BILL-2026-0298	INV/MG/26/4390	226003	12,400.00	0.00
Voucher total				59,832.00

Amount in words

Fifty nine thousand eight hundred and thirty two rufiyaa only

ފަންސާސް ނުވަ ހާސް އަށްސަތޭކަ ތިރީސް ދޭއް ރުފިޔާ

Both lines are generated by the system and printed on the voucher. They cannot be typed over.

Voucher total

59,832.00

Signature threshold25,000.00

This voucher59,832.00

Signatures requiredTwo

At or above the threshold, two people must approve. Below it, one. The threshold is a system setting — changing it is written to the audit log, and it applies to vouchers created after the change, never retrospectively.

Bank position

BML Operating, today1,284,610.35

Cheques issued, not cleared−214,300.00

This voucher−59,832.00

Available after1,010,478.35

Signatures

Prepared by Aminath Zahira Finance Officer · 14 Aug 2026, 10:12

Approver 1 — required Awaiting Finance Manager Ibrahim Waheed · not yet signed

Approver 2 — required above 25,000 Locked until the first signs Any authorised signatory except the two above

The preparer never counts as an approver, and no one signs twice. On a two-signature voucher that means three distinct people touch it.

Below the threshold

One signature

Voucher total

18,400.00

Signature threshold25,000.00

This voucher18,400.00

Signatures requiredOne

Prepared byAminath Zahira14 Aug 2026, 09:40

Approver 1 — requiredAwaiting Finance ManagerNot yet signed

Exactly 25,000.00 needs two. The rule is at or above, not above.

Edited after the first signature

Signatures cleared

Was22,600.00

Now31,900.00

Signatures requiredOne → Two

The amount changed, so the requirement changed with it. I. Waheed had already signed at 22,600.00. That signature has been discarded, the voucher is back to zero of two, and it must go round again.

Approver 1ClearedWas I. Waheed, 13 Aug 2026

Approver 2Not started—